Handbook Policies

Tuition Policies

Tuition is due in advance, in full, on Friday of each week by 5:30 p.m.

  • Tuition is paid in advance of care and may be paid weekly or on the 30th of each month.
  • Tuition is an annual amount that is divided into 52 weeks.  There is no deduction for absences, vacation days, or emergency closings.
  • Accounts with an unpaid balance will incur a $5.00/day late fee.
  • If a check is returned for insufficient funds, the parent will be charged an additional service fee of $25.00.
  • Late pick up fees will be assessed at $1.00/per minute after 5:30 p.m.
  • Tuition statements will be distributed upon request or annually in January.
  • Parents are responsible for returning all assigned door keys to Wee Friends upon termination of the daycare contract.  A fee of $5.00/ missing key will be assessed for any not returned. A charge equal to half of the replacement cost will be made for any requests to change the door locks due to custody issues , lost keys, or any other situation that may arise.  This cost will range from $50-100.
  • Wee Friends annually reviews cost of living and operating cost changes.  Tuition increases can range from 5-10% annually.  Parents will be given a minimum of 30 days notice of any tuition increase.

Illness Policy

Wee Friend providers will care for you child while ill only if the illness is minor, such as a cold.  If your child becomes severely ill, begins to run a fever during the day, or if in sole judgment of the teacher, your child is too ill to remain in Wee Friends, you will be notified and asked to pick-up your child.  Please pick your child up promptly.  After 30 minutes we will contact the emergency contacts as indicated by the parents.

    •  Unidentified skin rash
    • Diarrhea (2 or more times with no other symptoms)
    • Vomiting
    • Evidence of lice.  Child need to be lice/nit free.
    •  Evidence of parasites
    •  Difficulty breathing/ cough severe enough to cause shortness of breath
    •  Eye infection
    • Skin infections
    • Severe cold sore


    A.  If visibly free from communicable disease, fever free without benefit of fever reducing medicines for 24 hours, and free from vomiting/diarrhea for 24 hours while on a normal diet.


    B. With a physicians statement that the child is free from communicable disease, and that returning poses no risk to the child or others

We will let you know as soon as possible by telephone and/or email if we will be closed due to illness of multiple teachers or if more than 50% of the children are ill with a contagious illness.

Inclement Weather/ Emergency Closing Policy

We ask each family to sign up for text notification for immediate communication of important or emergency information (closings, etc.). All weather related closings will be announced via this text service.  Be on the lookout for text communication if South Bend or School City of Mishawaka is closed or delayed as I will send confirmation that we are open or if we are delayed/closed. 

Text this message: @weefr

To this number: 81010 (works like a traditional 10 digit phone number)


You will be contacted by text for any of the following emergency closings.

  • Utilities– if for any reason we are without electric, gas or water.
  • Disease-Board of Health orders closure for disease control.
  • Provider illness– multiple teachers are ill with a contagious illness.
  • Child Illness– more than 50% of the children have a contagious illness.

Classroom Management Policy

Children’s misbehavior can be frustrating and disturbing to adults, but we like to see it as an opportunity to teach and a chance to model self-discipline and character.  Here are some of the ways that we guide children in the classroom:

  •  We understand that many problem behaviors are simply related to a stage in the child’s development and find age appropriate solutions to resolve or reduce the behavior.
  • We analyze each child’s temperament and use this information to properly guide the child.
  •  Our goal is to be clear and consistent.  We set and discuss rules and consequences.  Rules are clear, simple and few.
  •  Our environment offers many choices and is designed to support peaceful learning.
  •  We consider psychological reasons for problem behaviors.  For instance, we would ignore certain behaviors that are not harmful when children are doing them for attention.
  •  We re-direct as an alternative to repeated time-outs.  Time-outs are used infrequently and only as a last resort.

No matter what adults do, there are times when children lose control.  Aggressive acts or re-occurring misbehavior may call for removing the child from the action for a brief time-out (or “calm-down” time).   The use of physical punishment is never permitted.    Moderate restraint may be used to prevent a child from harming himself or herself, to prevent the child from harming other persons or property, to prevent the child from leaving the property without parents present, or to allow a child to gain control of himself or herself.

As your partner for caring for your child/ren, it is important that good communication exists between the home and us.  If your child is experiencing a change in home environment that may result in changes in behavior at Wee Friends, it is important for you to notify us. We will keep you informed of any behavioral problems which may occur, or any information which we feel you should know about your child that may seem unusual for him/her.  Every effort will be made to resolve any problems which may occur.  Wee Friends reserves the right to ask you to make alternative arrangements for the care of your child.

Parent Involvement Policy

We believe that a close relationship between the parents and child care is in the best interest of each child.  A close relationship and effective communication will provide greater consistency between home and school and will foster a greater sense of security for the child.

Here are some of the ways that parents can be involved:

  •  Parent/Teacher conferences are available during or after hours at the request of the parent.
  • Our blog is updated regularly to inform parents about our activities and any new information.
  • WF Pics links are sent via email to share farm trips, special events and everyday events.
  • Electronic Portfolios are regularly emailed to parents recording the child’s interests and developmental growth.
  •  Special events like “Give Back to the Farm” days will be scheduled periodically.
  • Parents are invited to chaperone on field trips.
  • Parents are welcome to come and spend time with us!!!  “Pop-ins” are welcomed.

If you have any questions about your child, please do not hesitate to ask.  If you would like to ask a question without your child present, please schedule a conference, call before or after hours, or email Tami at tamibarbour@gmail.com

Injuries Policies

Parents are notified in writing (daily sheets) of all minor injuries that occurred during that day.

  • When an injury or illness is more serious in nature, we will determine whether emergency services are required and call 9-1-1 if we feel the injury is life threatening or requires immediate medical attention.  We will make every effort to contact the parents immediately by telephone and then, if necessary, contact the emergency contact listed in your child’s file.
  • For less urgent injuries or illness, we will first try to contact the parents and/or emergency contact people.  If we are unable to contact any of these people, we reserve the right to transport your child to the hospital for treatment with the use of your signed consent for medical treatment..
  • Wee Friends has a pre-screened person outside of  the program available to either watch the children at Wee Friends or transport a child to the hospital in the event of an emergency where the parents are unavailable and there is only one provider present.   You may request to see this list of people.

Safe Sleep Policy

We follow the recommendations of the American Academy of Pediatrics and the Consumer Safety Commission for safe sleep environments to reduce the risk of sudden infant death syndrome.  Our policy is all infants under 12 months of age will:

  • Be placed on their backs to sleep in safety approved cribs.  A doctor’s note is required for any alternate sleep position.
  • Will sleep only in a safety approved crib.  Any infant brought to childcare sleeping in a car seat will be transferred to a crib.
  • Will sleep devoid of blankets, stuffed animals or any other loose items.  Sleep sacks will be provided for any infant that needs warmth beyond their regular clothing.

When  infants reach 15 months old, they will be evaluated for their level of development and it will be determined whether they can safely continue in a crib.   Any toddlers that could climb and fall from their crib, will be moved to our toddler Montessori beds.

 Medications Policy

Wee Friends will dispense medications during the day only with parental permission, in accordance with Indiana State Board of Health Regulations.  Prescription items must be in their original container with the original prescription label, showing the child’s name, medication name, physician’s name, date and directions for use.


If you would like Wee Friends Day Care to administer over-the-counter medications, you must fill out the written permission slip on the day you bring in the medication. Non-prescription items must be in their original container and the directions given to Wee Friends personnel  must not exceed the recommended amounts listed on the bottle for times and amounts.

Termination Policy

Wee Friends reserves the right to terminate this contract at any time for sufficient reason including, but not limited to late payment or unforeseen problems that may occur with the Parents or the child.  Parents may terminate this contract by providing Wee Friends with written notice of such termination a minimum of four (4) weeks before the effective date of the termination.  Parents not providing the minimum four (4) weeks notification shall be liable for termination charges in the amount equal to the difference between the amount paid after the notice of termination is given and four (4) weeks childcare charges.

Equal Access Policy

Wee Friends will work with families to assess individual needs and make adaptations to the activities and child care program for children with special needs, cultural needs, and varying family structures. We will assist parents and families to locate resources and become stronger advocates for their child’s education. We will also cooperate and communicate with outside agencies that may be involved in planning for future educational and developmental needs.

 Child Abuse Reporting Policy

Unfortunately, child abuse and neglect is present in our society.  We are required by law to report suspected cases of child abuse and neglect to Indiana’s Child Protective Services (CPS) through their toll-free hotline (1-800-800-5556).

Child abuse is defined to include acts or omissions which cause or permit:

  •  mental or emotional injury to a child.
  • physical injury or threat of physical injury to a child.
  • failure to make reasonable efforts to prevent action by another person that results in physical injury to a child.
  • sexual contact with a child

Neglect includes:

  • leaving a child in a situation where the child would be exposed to a substantial risk of harm.
  • requiring the child to use judgment or take actions beyond the child’s level of maturity, physical condition or mental abilities.
  • failure to obtain medical care for a child.
  • failure to provide a child with food, clothing or shelter necessary to sustain the life or health of the child.

WF Substances Policy

  •  Tobacco: Wee Friends operates a no smoking policy at all times throughout the building and grounds. This policy applies to children, employees, parents and visitors. Parents and visitors must not smoke while in Wee Friends’ care, e.g. on trips, or in circumstances where they are identified as part of the childcare community, e.g. on the way to or from childcare.
  •  Alcohol: The possession and use of alcohol on Wee Friends’ premises during the working day is prohibited for all children, staff, parents, and visitors.
  •  Drugs: The possession and use of illegal substances on Wee Friends’ premises is prohibited for all children, staff, parents, and visitors.  Should any illegal substances be found in a child’s possession while at Wee Friends, irrespective of whether for own use, passing, receiving, buying or selling, the child will be immediately isolated from other children and excluded from childcare pending further investigation.  This will be a neutral action of removal until evidence or proof of wrongdoing is available.  Should investigation prove positive, permanent exclusion may result and the Police will be informed as a matter of course.
  • Substance abusing parents: Some children may have a parent or guardian whose drug use (legal and/or illegal) is problematic. The child’s welfare is paramount and the childcare will act, with reasonable care, to support the child, practically and emotionally. (See Abuse and Neglect Policy)
  •  Weapons: The possession and use of weapons on daycare premises is prohibited for all children, staff, parents, and visitors of the daycare community, excluding officers of the law.  Should any weapons be found in a child’s possession whilst in daycare, irrespective of whether for own use,  passing, receiving, buying or selling, the child will be immediately isolated from other children and excluded from childcare pending further investigation.